Set Up Your Business Email with Gmail
Link your business email to Gmail so you can send and receive messages without switching between platforms.
Step 1 — Open Gmail settings
Open Gmail, click the ⚙️ gear icon in the top-right corner, and select See all settings.
Step 2 — Add your email account
- Go to the Accounts and Import tab.
- Under Check mail from other accounts, click Add a mail account.
- Enter your business email address and click Next →.
- Select Import emails from my other account (POP3) and click Next.
Step 3 — Enter the incoming mail (POP3) settings
| Setting | Value |
|---|---|
| Username | Your full email address |
| Password | The password for your email account |
| POP Server | mail.yourdomain.com |
| Port | 995 |
Step 4 — Finalise the import setup
Tick all checkboxes except the last one. If everything is configured correctly, Gmail will add your account and start importing your emails.
Step 5 — Set up sending mail (SMTP)
To send emails from your business address through Gmail, select Yes, I want to be able to send mail and enter the SMTP details below.
| Setting | Value |
|---|---|
| SMTP Server | The same mail server as above (see Email Client Settings) |
| Username | Your full email address |
| Password | The password for your email account |
| Port | 587 |
| Secure Connection | TLS |
Step 6 — Verify and finish
Gmail will send a verification link to your business email address. That's it — your business email is now linked to Gmail. You can send and receive messages directly from the Gmail interface.
Gmail authentication error
Server returned error:
[AUTH] Authentication failed.
The most common cause of this error is an incorrect email address or password, which prevents the mail server from establishing a connection with Google.
Solution
- Verify that the password exactly matches the one set in the OSCloud Panel.
- Make sure you're using the full email address (including domain, e.g.
name@yourdomain.com). - If needed, reset the password in the OSCloud Panel and try again.
TIP
Passwords are case-sensitive. Copy and paste the password directly from the OSCloud Panel to avoid typing mistakes.